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Evidence Guide: BSBPMG414A - Apply project information management and communications techniques

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPMG414A - Apply project information management and communications techniques

What evidence can you provide to prove your understanding of each of the following citeria?

Contribute to communications planning

  1. Identify, source and contribute relevant information requirements to initial project documentation
  2. Contribute to developing and implementing the project communications plan and communications networks
Identify, source and contribute relevant information requirements to initial project documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to developing and implementing the project communications plan and communications networks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct information-management activities

  1. Act on and process project information according to agreed procedures as directed, to aid decision-making processes throughout project life cycle
  2. Maintain information to ensure data is secure and auditable
Act on and process project information according to agreed procedures as directed, to aid decision-making processes throughout project life cycle

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain information to ensure data is secure and auditable

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate project information

  1. Communicate with clients and other stakeholders during project using agreed networks, processes and procedures to ensure flow of necessary information
  2. Ensure reports are prepared and released according to authorisation, or produced for release by others
  3. Seek information and advice from appropriate project authorities as required
Communicate with clients and other stakeholders during project using agreed networks, processes and procedures to ensure flow of necessary information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure reports are prepared and released according to authorisation, or produced for release by others

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek information and advice from appropriate project authorities as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to assessing effectiveness of communication

  1. Assist in the ongoing review of project outcomes to determine the effectiveness of communications-management activities
  2. Report communications-management issues and responses to higher project authorities for application of lessons learned to future projects
Assist in the ongoing review of project outcomes to determine the effectiveness of communications-management activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report communications-management issues and responses to higher project authorities for application of lessons learned to future projects

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

contributing to the development and implementation of communications plans in relation to a workplace project

knowledge of communications theory.

Context of and specific resources for assessment

Assessment must ensure access to:

examples of project management documentation for communications-management purposes

records of project team involvement in communications activities.

Method of assessment

A range of assessment methods should be used to assess practical skill and knowledge. The following assessment methods are appropriate for this unit:

written reports or examples of project communications

observation of performance in role plays that demonstrate techniques in communicating important project information

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate

analysis of responses addressing different project scenarios presenting issues and problems in project communications management

oral or written questioning to assess knowledge of strategies for managing project communications

review of communication-management issues and responses reported to higher project authorities.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Required Skills and Knowledge

Required skills

literacy skills to produce reports and project communications for stakeholders

planning and organising skills to sort and prioritise information and ideas

teamwork and communication skills to acquire and disseminate relevant project information

technology skills to manage information dissemination, storage and retrieval.

Required knowledge

communications theory

models and methods of communications management in the context of the project life cycle and other project-management functions.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Communications plan may include:

list of which team member is responsible for particular communication activities

methods and protocols for communicating information

which stakeholders need what information

when information is communicated.

Process project information may include:

gather

filter

validate

disseminate

store

retrieve.

Communication with clients and other stakeholders:

will be:

in a multi-disciplinary environment subject to frequent change

under limited guidance and supervision

within agreed authorisation and limits

within established organisational framework, procedures and routines

may include:

written reports, briefs, minutes, letters and other documentation

oral briefings, advice, conversations and telephone calls

computer-generated communications, for example electronic data transfer and internet.

Others may include:

higher project authorities

project manager

project specialists and other personnel

team members.